i-Vote
Run a compliant annual general meeting vote end to end.
FAQ
For residents
Urbanice Admin2 minRegister for a meeting with OTP
The quickest route for a co-owner: verify by one-time password on your phone, and get approved instantly if your details match the juristic office's records.
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- Residents
Urbanice Admin1 minRegister with an ID card
For when your details do not match the resident list: attach a photo of your ID card and wait for the juristic office to approve.
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- Residents
Urbanice Admin2 minRegister as a proxy
For attending on a co-owner's behalf: attach both parties' ID copies and the signed proxy letter, per unit.
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- Proxies
Urbanice Admin2 minJoin the meeting and vote
Enter the online meeting at the scheduled time, vote one agenda item at a time, and change your answer until voting closes.
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- Residents
- Voting
Urbanice Admin2 minFix audio, camera and screen problems in a meeting
What to do when you cannot hear anything, the camera will not open, the meeting will not load, or the screen misbehaves — plus how to message the juristic office.
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- Residents
- Troubleshooting
Others
Results
Urbanice Admin1 minRead the voting results
Check results per item, and how to read reduced results under section 45 and multi-answer items.
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- Results
Urbanice Admin1 minProduce reports, close and cancel a meeting
Download the meeting reports, then close the meeting once everything checks out — or cancel it with a reason.
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- Reports
- Closing
Setup
Urbanice Admin2 minSet up i-Vote for a juristic person
Create the juristic-person user and link it to a management company and property before the first meeting.
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- Getting started
Urbanice Admin2 minCreate an AGM
Set the meeting type, vote-reduction method, ballot format and identity checks.
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- Meetings
Urbanice Admin2 minImport the co-owner list
Upload owners from Excel or add them one by one, with ownership ratios and voting rights.
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- Co-owners
Urbanice Admin1 minBuild the agenda
Choose the counting base and one of three answer formats — and what you cannot change once voting opens.
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- Agenda
Urbanice Admin1 minPrint invitations and ballots
Check the invitation preview, choose how to print it, and produce QR-code or barcode ballots.
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- Invitations
- Ballots
Voting
Urbanice Admin2 minRegister attendees
Register co-owners and proxies from their ballots, including owners holding several units.
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- Registration
- Proxies
Urbanice Admin2 minCheck quorum, open the meeting and open voting
Read attending ownership against the whole property, project the quorum view, then open voting item by item or all at once.
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- Quorum
- Voting