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The LivingOS

Create an AGM

Set the meeting type, vote-reduction method, ballot format and identity checks.

Urbanice Admin1 min read
  • i-Vote
  • Meetings
The i-Vote meetings list, showing each meeting's status

Signing in lands you on the meetings list. Click “Create meeting” to start. A new meeting stays in Draft until it has an owner list and at least one agenda item.

Meeting type and vote reduction

The create-meeting form, with meeting type and vote-reduction method
  • Annual general meeting — the system checks quorum against one quarter of all votes, per section 43.
  • Extraordinary general meeting — no quorum check is applied.

The vote-reduction method is required. Choose “None” when no co-owner holds more than half the property, or “Reduce to match other co-owners” when one does. The system totals the ownership ratio of co-owners whose first and last names match exactly, then cuts anyone above half down to the combined total of everyone else, per section 45.

Date, venue and ballots

Setting the meeting's date, venue and ballot format
  1. Set the meeting date and time, and the date the invitation goes out.
  2. Choose the venue type — offline (name the place), online (the system issues a link), or both.
  3. Choose the ballot type — with or without house numbers printed.
  4. Choose how attendees prove their identity.
  5. Write the body text and the invitation wording, both of which appear in the letter.
  6. Enter the juristic office's contact email and phone, then save from the top of the page.
  • Ballots with house numbers — one per unit, carrying the owner's name. Best for smaller properties.
  • Blank ballots — print only as many as you expect to need. Best for large properties and hybrid meetings.

Offline meetings verify identity by checking ID cards at the registration desk. Online meetings offer two options: ID-card verification, where the resident confirms an OTP by phone or email and attaches their card for approval, or OTP alone, which hides the card-upload field for residents uneasy about sharing it.

To suppress the system-generated invitation letter, put a “-” in the body and invitation fields. Attachments accept PDF, JPG and PNG up to 50 MB, and can be added or changed later.